Clearance Forms

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To become eligible for participation in high school athletics, student-athletes and parents/legal guardians must complete and sign a series of forms  and return them on the date specified by the high school for athletic clearance.  Please see the previous page for dates and hours of clearance. If ALL forms are not completed and signed one day prior to the first day of practice, the student-athlete will not be eligible to participate.  

NOTE:  ATHLETES WILL FACE INELIGIBILITY AND REMOVAL FROM A TEAM IF ANY INFORMATION PROVIDED ON THESE FORMS CONTAINS FALSE OR INACCURATE INFORMATION.  ALL FORMS MUST BE COMPLETED, PRINTED, SIGNED AND ACCEPTED BY THE  ATHLETIC OFFICE ONE (1) DAY PRIOR TO THE FIRST DAY OF PRACTICE.

 2018-19 Clearance Forms

 

Sports Specific Safety Guidelines:  NEW FORM REQUIRED FOR EACH SPORT

 

 

IMPORTANT INFORMATION

High School Athletic Participation Fee:  MUST BE PAID FOR SPORT AT TIME OF CLEARANCE

 

To be eligible to participate in the interscholastic sports program, all student-athletes are required to pay a participation fee before each season during the clearance process.  The Board of Directors has currently set the participation fee at $125 per season.

 

With approval from the principal, the participation fee may be waived for students enrolled in the free or reduced lunch program.  For students requesting a waiver due to documented financial hardship, a reduced fee or waiver may be granted by the principal.

 

If a student is participating in a "cut" sport they will be given no more than three (3) days from the date "cuts" are made, to pay the participation fee, unless waived by the principal for a documented hardship.  Those not making payment within the three (3) day period will be ineligible until fees are paid in full.

 

If a student leaves the sport within the first ten (10) days of practice 100% of the fee will be refunded.  Requests for refunds must be made, in writing, to the building athletic office within five (5) days of leaving the sport.  If a student leaves the sport after the first ten (10) days of practice no refund will be given.

 

Student participation fees are used at the building level to assist in paying for transportation of athletic teams and at the district level to partially pay for coaching stipends.  See "Information for Parents" on this site for funding details.

 

Concussion Management Protocol

The Olympia School District has established a concussion management protocol designed to safeguard our student-athletes.  This protocol includes three basic components: Every two years student-athletes participating in football, soccer, basketball, wrestling, gymnastics, volleyball, baseball and fastpitch are required to undergo a "Baseline" assessment (IMPACT TESTING) prior to the first day of practice.  This assessment is free of charge and conducted at the school by one of our on-site licensed Athletic Trainers.

  1. If a suspected head injury/concussion occurs in any sport/activity during a practice or game, the participant must be immediately removed and assessed, using the established "sideline protocol", by a licensed health care provider (athletic trainer or other provider) trained in concussion management and may not return until clearance is given by the licensed health care provider.
  2. If a concussion is confirmed, the student-athlete must participate in a post-injury treatment plan developed and supervised by a licensed heath care provider trained in concussion management, be free from all symptoms, and have a post-injury IMPACT test score at the baseline level prior to being considered for full participation clearance by the District/school licensed athletic trainer.  By OSD policy, the site Athletic Trainer has the final authority to clear an athlete for partial or full participation when returning from a concussion/head injury.