User Group Descriptions and Costs

Who can rent the facility?

Anyone. There are 3 standard classifications of users: OSD-sponsored groups, Community groups (non-profit), and Commercial groups (for-profit). Descriptions are below.

What is included?

Use of PAC facilites, a technical manager, the Standard Technical Package, and a technical crew of 3 are included in the base cost of an event. Details are here: http://docs.google.com/Doc?id=ddth5dps_83dz64bffg

OSD-sponsored user groups

OSD-sponsored groups do not pay for facility rental, but will be responsible for personnel costs. Typically this is a flat fee of $200 for a typical 3-5 hour event (including set-up time). It includes the manager and minimum crew of 2-3 to set up and operate staging, sound, lighting, and rigging. This is variable subject to the specific needs of your event. Longer events pay $50-65 per hour for event personnel. Depending on the day, a custodian may also be required. Events that require no special technical services (lighting, sound, projection, staging, or rigging) may not require technical personnel if arranged in advance.

To qualify as an OSD-Sponsored event, All of the following criteria must be met:

All funds raised will go directly to the Olympia School District or OSD programs
Event costs will be paid by OSD departments, clubs, etc.
Non-public events (staff meetings, conferences, seminars, competitions, bargaining group meetings, staff development, etc.) are for the exclusive benefit of OSD students and/or staff.

Examples of OSD-sponsored events:

OSD staff development activities.
OSD fundraising activities. Scholarship fundraising by a non-profit organization does not qualify.
Class or school-based curricular activities (i.e., music concerts, class films, etc.). Individual activities such as culminating projects, recitals, etc. do not qualify.
ASB-sponsored activities that raise funds for sanctioned OSD/ASB programs
OSD or ASB-sponsored activities that provide a public service or community education purpose at no cost to the audience (i.e., informational forums, board meetings, etc.).

Community user groups (Non-profit)

Non-profit groups will pay for facility use as well as event technical personnel. There is a booking fee for each non-consecutive day, and an additional custodian will be required on weekends and holidays, and may be required during vacation times.

Prices below are to be used for general reference only and include the Standard Technical Package. For more information see: http://docs.google.com/Doc?id=ddth5dps_80cfk7s9hf

Prices below do not include custodian.

Very small events will typically cost approximately $110/hour plus a $100 booking fee.

Typical medium-sized events will typically cost approximately $125/hour plus a $175 booking fee.

A typical 4-hour medium-sized event will be approximately $700.

Commercial/Private/For-profit user groups

Private and for-profit groups will pay for facility use as well as event technical personnel. There is a booking fee for each non-consecutive day, and an additional custodian will be required on weekends and holidays, and may be required during vacation times. Prices below do not include custodian, and are to be used for general reference only.

Very small events will run approximately $100-120/hour plus a $100 booking fee. There is a 4 hour, 3 crew minimum for the main auditorium.

Typical medium-sized events will run approximately $155-170/hour plus a $175 booking fee.

A typical 4-hour medium-sized event will be approximately $795-855.

A selection of audio and lighting equipment is included in the price. Certain equipment (acoustic shell, data projector, grand piano, internet access) may cost extra.

For more information see: http://docs.google.com/Doc?id=ddth5dps_82dkmwnmft

What cost variables are there?

Complex technical set-ups will invariably cost more because they require more time and/or more personnel. This includes the use of wireless microphones, audio monitors, and multiple-microphone set-ups; video; custom lighting and/or rigging needs. In addition, the booking fee is dependent on how much of the stage is required for the event.